This policy explains how accessible the documents Greenham Parish Council publishes on are. It covers PDFs, spreadsheets, presentations and other types of document. It does not cover content published on as HTML: the main accessibility statement will cover that.

Using our documents

Greenham Parish Council publishes documents in a range of formats, including PDFs.

We want as many people as possible to be able to use those documents. For example, when we produce a document we make sure to:

  • provide an HTML option where possible
  • tag headings and other parts of the document properly, so screen readers can understand the page structure
  • make sure we include alt text alongside non-decorative images, so people who cannot see them understand what they are there for
  • avoid using tables, except when we are presenting data
  • write in plain English

How accessible our documents are

New documents we publish and documents you need to download or fill in to access one of the services we provide should be fully accessible.

However, we know that some of our documents are not accessible. For example, some of them:

  • are just photocopies and are not marked up in a way that allows screen reader users to understand them
  • are not tagged up properly - for example, they do not contain proper headings

This mostly applies to our audit documents. These types of documents are exempt from the regulations, so we do not currently have any plans to make them accessible.

But if you need to access information in one of these document types, you can contact us and ask for an alternative format.

What to do if you cannot use one of our documents

If you need a document we have published in a different format:

  • email
  • call 01635 43534

We will consider the request and get back to you in 10 days.

Reporting accessibility problems with one of our documents

We are always looking to improve the accessibility of our documents. If you find any problems not listed on this page or you think we are not meeting accessibility requirements, contact: The Clerk, Greenham Parish Council.

  • email
  • call 01635 43534

Enforcement procedure

The Equality and Human Rights Commission (EHRC) is responsible for enforcing the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018 (the ‘accessibility regulations’). If you’re not happy with how we respond to your complaint, contact the Equality Advisory and Support Service (EASS).

Technical information about the accessibility of our documents

Greenham Parish Council is committed to making our documents accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.

The documents Greenham Parish Council publishes are partially compliant with the Web Content Accessibility Guidelines version 2.1 AA standard, due to the non-compliances listed below.

Non accessible content

The content listed below is non-accessible for the following reasons.

Non compliance with the accessibility regulations


Disproportionate burden

Many of our documents relating to the internal and external audit do not meet accessibility standards - for example, they may not be structured so they are accessible to a screen reader. This does not meet WCAG 2.1 success criterion 4.1.2 (name, role value).

These documents are generated by a third party. Greenham Parish Council is requesting that the third parties make these documents compliant from 1st November 2020 but older documents cannot be amended.

Content that is not within the scope of the accessibility regulations

None except those listed under Disproportionate burden

How we tested our documents

We last tested a sample of our documents on 16th September 2020. The test was carried out by our Officers using the website

We tested:

  • all of our polices
  • all of agendas and minutes
  • some of our audits and reports

What we are doing to improve accessibility

We are working through all our agendas and minutes to ensure they are accessible.

We are working with our internal and external auditors to request that they make the third party documents accessible.

This page was prepared on 23rd September 2020. It was last updated on 1st October 2020.